Transforming Transactional Document Verification with
Document AI

Executive Summary

In the fast-paced world of Real Estate, efficiency and accuracy in handling transactional documents are paramount. By implementing a tailored Document AI solution, we automated data extraction and validation, resulting in 70% time and 85% error reduction. This transformation underscores the profound impact of AI-driven automation in streamlining document management within the real estate sector.

 
The Challenge

A leading US real estate company faced challenges in processing and verifying thousands of daily transactional documents, including contracts, loan applications, and invoices. Manual verification was slow, error-prone, and costly, causing delays, frequent errors, and compliance issues, ultimately affecting customer satisfaction. They needed an automated, scalable solution to enhance accuracy and efficiency.

Our Approach

OCR Free Structured Text Extraction

Our solution leverages a fine-tuned Multi-Modal Vision-Text Language Learning Model (LLM) to extract structured data from unstructured PDFs. By combining visual and textual elements, it accurately captures relevant data fields, ensuring reliable document processing.

Validation via Rules Engine

A robust rules engine  automatically validates the extracted data against predefined business logic, ensuring accuracy for about 98% and reducing discrepancies before proceeding to the next stage. 

Data Preparation Tool for AI Processing

We built synthetic data preparation tool that takes single PDF template and converts that into required number of variations at scale to ensure that fine-tuned model is not overfitted for current actual sample.

Outcomes Achieved

Processing Time Reduction

  • The client reduced the average processing time for transactional documents by 70%.  
  • Customers received quicker responses, enhancing their experience.  

Employee Productivity

  • Employees were able to focus on more strategic tasks, improving job satisfaction and productivity.  
  • The automation of routine tasks led to a more motivated workforce. 

Error Rate Decrease

  • The error rate in document verification decreased by 85%, improving overall accuracy.  
  • Fewer discrepancies led to smoother operations and reduced risk.  

Compliance and Audit

  • The client maintained a higher level of compliance with regulatory standards.
  • Detailed records and audit trails facilitated easier audits and inspections.

Let’s Get in Touch

Partner with Us for Your
Next Big Solution

Let's Talk!